Constitution and Bylaws
of the
Rutgers Engineering Society


Constitution


Article I: NAME

  • The name of this organization shall be the Rutgers Engineering Society of the Rutgers Alumni Association, hereinafter known as the “Society”.

Article II: HEADQUARTERS
  • Principal headquarters of the Society shall be located at The Rutgers Alumni Association, P.O. Box 11320, New Brunswick, NJ 08903
  • The office of the Dean of Engineering , School of Engineering, Rutgers, The State University of New Jersey, Piscataway, New Jersey 08854 will maintain an on-campus location.

Article III: PURPOSE
  • The purpose of the Society is: to increase the influence and value of the Schoolof Engineering, Rutgers, The State University of New Jersey; to promote mutual acquaintance and good fellowship among engineering alumni and alumnae and to provide for their continued contact with the school; and to support the professional needs of both Rutgers engineering students and graduates.

Article IV: MEMBERSHIP
  • Membership in the Society shall be open to all engineering alumni and alumnae of Rutgers, The State University of New Jersey, at both baccalaureate and post-graduate levels.
  • All requests for membership are to be approved by the Society .
  • Honorary and emeritus membership status may be conferred by the officers.

Article V: OFFICERS
  • The officers of the Society shall be: President, President-Elect, Vice Presidents, Secretary, and Treasurer,
  • The Board of Governors members shall consist of designated active members of the Society. New members of the Board of Governors shall be selected either by the active membership or as a result of the personal requests of interested alumni and alumnae.
  • Newly chosen members of the Board of Governors who are not already active members of the Rutgers Alumni Association are required to attain active status within a reasonable time frame not to exceed one calendar year.
  • Committee chairmen and members of committees may be designated by the President and approved by the Board of Governors.
  • Officers may be removed from the Board of Governors after a period of two years during which time there has been neither attendance at regular meetings, nor written correspondence, not telephone contact with any other officer to assure the Board of Governors of the individual’s continued interest.

Article VI: AMENDMENTS
  • This constitution may be amended when proposed amendments are approved by two thirds of the officers present.



Bylaws


ITEM 1: FISCAL YEAR

  • The fiscal year of the Society shall be July 1 through June 30 of the following calendar year.

ITEM 2: MEETINGS
  • The Society shall meet at least once per year for a meeting at a time and place as determined by the officers for the purpose of discussion, annual reports, program plans and activities, and to hold elections.
  • Special and business meetings may be called at the discretion of the President.
  • Matters under discussion shall be settled by a majority vote of those officers present.

ITEM 3: ELECTIONS
  • The President, President-Elect, Vice Presidents, Secretary, and Treasurer of the Society for the ensuing year shall be elected by the Board of Governors and shall assume office on July 1.
  • A majority of the votes cast by the officers present shall constitute an election to office.
  • Other elected positions may be established at the discretion of the Board of Governors.
  • The term of President may be two years at his/her option with the consent of the Board of Governors. Should the Office of President become vacant prior to the end of a term, the President-Elect will assume the Office of President immediately and complete both the partial term (ending on the following June 30th) and the next full term of office.
  • The President-Elect shall automatically assume the Office of President upon vacancy or as of the expiration of the President’s term of office. Should the Office of President-Elect become vacant, the Board of Governors shall select his/her replacement from the other elected officers.
  • Terms of office shall be from July 1 though June 30 of the following calendar year.

ITEM 4: DUTIES OF OFFICERS
  • The President shall be the principal executive officer of the Society and shall preside at all meetings. He or she shall normally prepare the annual Budget Request and Legacy Report in coordination with the Rutgers Alumni Association as well as other correspondence deemed appropriate by the Board of Governors. He or she shall also represent the Engineering Society to the Rutgers Alumni Association Executive Committee.
  • The President-Elect shall in the absence of the President assume all duties and powers of the President.
  • The Vice Presidents shall in the absence of the President and the President-Elect assume all duties and powers of the President. In addition, each Vice President shall be the executive in charge of the special event or function for which the office was primarily established.
  • The Secretary shall perform all the usual duties entrusted and expected of such office. He or she shall mail notices of all upcoming meetings to the officers and shall keep a record of all proceedings of which copies shall be provided to the officers. He or she shall arrange for the preparation and mailing of special notices as required.
  • The Treasurer shall manage all monies of the Society under the authority of the officers. He or she shall be prepared at all meetings to furnish information about the financial condition of the Society at the option of the Board. He or she shall prepare an annual report of the financial condition of the Society for the current fiscal year and shall submit it to the officers for review.
  • It shall be the on-going responsibility of each officer to promote the activities of the Society to other Rutgers engineering alumni and alumnae, to recruit new members to the Board of Governors, to encourage and solicit support for Society projects generally, and to make the names of interested participants known to the Board of Governors.

ITEM 5: COMMITTEES
  • Standing or special committees shall be established by the Board of Governors as occasions require. These committees shall report on their activities at Society business meetings.

ITEM 6: VOTING
  • Each officer shall be entitled to one vote when present at a meeting.
  • At meetings of the Society, a majority vote by the officers present is necessary for passage of any motion.

ITEM 7: VACANCIES
  • Vacancies in positions on the Board of Governors may be filled ad-interim by any of the officers with a majority vote of those present.

ITEM 8: AMENDMENTS
  • These Bylaws may be amended when proposals are approved by two thirds of the officers present.